Prom event planning, how to...
Every high school has a prom committee, usually the juniors, that plans the prom for the seniors. Some high schools have gotten smart and started the year before and some have even gotten smarter by bringing on a team of professionals to assist in some aspects of prom so that its not so difficult. Of course it depends upon your budget and typically how big the school is… that said, here are some of the things we have helped some of Colorado’s high school with for prom planning.
Agenda Development
Theme
Entertainment and Talent, Live actors to bring prom alive
Event Design and Custom Created Decor and Lighting (Custom décor, usually transforming a space into something extraordinary)
Venue Selection
Menu Selection
Invitations
Promotional Items
Graphic Design, Collateral Pieces and Signage
Detailed Logistics Planning
Onsite Event Management
Site and Venue Selection
Travel, Accommodations and Transportation Services
Vendor Selections
Vendor Negotiations
Event Website (complimentary)
Floor plans
Timelines
Out of town guests “things to do list”
Welcome packages for out of town guests
Event Day Management (starts 30 days in advance of event)
Staffing
Service staff
Set up staff
Take down staff
Mock Tail Tenders
Theater quality large prop design team
Decor design with decor glitz fairy installation
Some themes the young adults have come up with and have had us help are:
Alice in Wonderland
Willy Wonka
Prom at the peak, a Colorado mountain top lodge with life size bears, mountain lions, and clear glass top under the stars.
Starry Night
Paris
New Orleans, we had floats, a parade, a tarot card reader and lots of fun.
80s theme party, I know, right?!?!
White Party
Old West
Casino Night
James Bond
Just to name a few.
The first thing that needs to happen is to find a venue big enough to hold all of the attendees, has some charm, and doesn’t take the whole budget. Easier said then done. Then using the remaining part of the budget, trying to fit in… jaw dropping décor, tables, centerpieces, check in, coat check, food stations, drink stations, entertainment, DJ, and photos. Don’t forget that it will take 3 times longer to set up then it is to take down. Relying on a professional to assist you and get advice from to create an amazing night that you’ll remember forever, is by far going to be your life saver.
Remember, that Jennifer Lane Events and Event Décor Divas in Denver creates extraordinary events and even has financing options to help you get what you want and need to create that one of a kind event. Call today for your 2019 prom needs.
